Board meetings are an important way to keep the organization on track and develop a strategies. They can be slowed by lengthy reports, as well as other activities that do not advance the strategic direction of your company.
If you want to ensure that your board meetings are productive and efficient you must establish clear expectations for the meeting’s purpose and structure, and the decision-making process. Additionally, a board management tool such as Range can help streamline the process of setting an agenda and coordinating with directors.
A clear agenda will assist in keeping the meeting on focus and on https://www.boardroomtips.info/what-are-common-board-positions track. The executive director and the chair should collaborate to determine discussion topics and make sure you include items that align with the board’s mission, vision, and strategic goals. A board management software can also assist in the creation of an agenda for meetings of the board to provide consistency across meetings and ensure that nothing gets ignored or is missed.
To avoid wasting valuable time, limit the number of reporting items on the agenda of your board. Also, encourage chairpersons and officers to give brief reports prior to the meeting to provide the information everyone should be aware of. This will leave the majority of the meeting for discussion and decision-making.
Start the meeting by sharing an accomplishment story. This can be from a staff member or from the board. This is a great opportunity to recognize an achievement or remind the attendees of the importance of their job and responsibilities. Make sure to focus the rest of the time on future strategies and how to overcome any roadblocks that could slow progress.