http://firedataroom.com/why-choose-a-data-room-over-dropbox
It’s crucial that users upload and download business files securely, whether they’re sharing medical records with clients or sending information to distant collaborators. But without proper security, these crucial business processes can expose your company to attacks and data breaches.
To fend off such threats to protect yourself from such threats, it is recommended to incorporate a validation process for uploads within your portal. This involves identifying potentially harmful files in a user’s files and verifying that they correspond to the extension they claim to have.
In the real world, this means making sure that your site is scanned for harmful file extensions such as.exe,.dll, and.bat, as in addition to encrypting files to prevent sensitive information from being stolen and then exposed to the public internet. This also means that users are able to upload only legitimate, recognizable files (like jpg and png) and removing potentially harmful characters and patterns from the names of the files to stop hackers from hiding malicious contents behind innocent-sounding formats.
Another crucial aspect is to make sure that you’re not exposing sensitive information on your server in the first place. This can be accomplished by requiring users to input their password before being able to access uploaded files. Furthermore, you should encrypt the pass-code provided by the upload source and forward it to your own server so that your users can only access the corresponding data on your system.
It’s important to remember that even in the event that your files are encrypted and you’re using an encrypted website but it’s still best not to share copyrighted material on a public website. This can lead to legal issues and cause doubt in the reputation of your business. Use secure methods of communication, such as email, facsimile, or meetings with colleagues to meet your company’s requirements.